Free invoice template (New Zealand)
Fill this in and download a proper New Zealand tax invoice as a PDF. GST worked out at 15%, your details at the top, your customer's where IRD wants them. No signup, no email required, and nothing you type is saved.
Your business
Your customer
Required by IRD once the invoice is over $1,000 including GST.
What the job was
- Subtotal
- $0.00
- GST (15%)
- $0.00
- Total
- $0.00
Free, and nothing you type here is saved — it's turned into a PDF and forgotten.
Want the next one to chase itself? PayMint sends this same invoice by email, lets your customer pay it by card, Apple Pay or Google Pay, and tells you when the money lands. No monthly fee — 1% when an invoice actually gets paid, plus Stripe's own card fee.
Get started freeWhat makes an invoice a tax invoice
If you're registered for GST, the document you send has to carry enough information for your customer to claim the GST back. IRD calls this taxable supply information, and what's required depends on the size of the invoice.
| Invoice total (incl. GST) | What it has to show |
|---|---|
| Up to $200 | Your name and GST number, the date, what you supplied, and the amount. |
| $200 – $1,000 | The above, plus the GST amount shown, or a statement that GST is included. |
| Over $1,000 | All of the above, plus your customer's name and address. |
The template above handles all three — it asks for your customer's address because the moment a job goes over $1,000 you need it, and it's easier to have it than to reissue. If you're not registered for GST, untick the box and it produces a plain invoice with no GST on it, which is what you should be sending.
Questions people actually ask
Do I need to be GST registered to invoice?
No. You must register once your turnover passes $60,000 in any 12 months, and you can register voluntarily before that. Under the threshold and unregistered, you send a normal invoice and don't charge GST — charging it when you're not registered to collect it is the mistake to avoid.
What invoice number should I start at?
Anything, as long as it doesn't repeat. Sequential is easiest to defend if you're ever asked to account for a gap, which is why this starts at 0001.
How long do I have to keep a copy?
Seven years. A folder of PDFs is fine — the requirement is that you can produce them, not that they live in any particular system.
When should I be paid by?
Whatever you put on the invoice, so put something. The 20th of the following month is the NZ convention; plenty of trades now use 7 or 14 days. An invoice with no due date gets paid last. There's more in our guide to getting paid on time.
Where this stops being enough
A template is fine for one invoice. It stops being fine when you're the one keeping track of which ones went out, which came back, and who needs a nudge — because that part doesn't live in the PDF, it lives in your head.
PayMint sends this exact invoice, takes card, Apple Pay and Google Pay so your customer can pay it on their phone, chases the ones that go quiet, and adds up your GST for the return. It costs 1% when an invoice is actually paid, plus Stripe's own card-processing fee — no monthly fee, so a quiet month costs nothing.
General information, not tax advice. Thresholds and requirements come from IRD and can change — check ird.govt.nz or your accountant if a job is close to a line.